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This is where you can configure your business details and modify various settings relating to your business.

Business Details

This is where you should configure any details about your business. These details may be visible to your customers in any invoices or sale receipts that you share with them.

You can set your:

  • Business Logo
  • Business Name (required)
  • ACN or ABN
  • Business Address
  • Business Phone Number
  • Business Email
  • Bank Account details


If you fill in your Bank Account details then they will appear on any invoices you send to customers so that they can pay by direct debit. You'll need to manually mark these invoices as paid if you do receive any payments via direct debit.


Airpay supports a few different modes to better tailor the app to your business. You can read more about modes in the Modes section.

Set Refund Passcode

This is where you can set your refund passcode. You'll need to do this before you make any card or Alipay based transactions. A refund passcode is important because this is the only way money can come out of your bank account using the Airpay app.

To set a new refund passcode you'll first need to enter your Airpay account password to verify that you're the account owner.

Once you've successfully authenticated you can set a new passcode by entering a numeric code between 4 and 8 digits.

You can read more about making refunds in the Refund section.


If you'd like to support multiple users having access to your Airpay account you can create new users from this menu. New users can login to the Airpay app on their own mobile device create and process invoices and sales on your behalf. Depending on the permissions given you can restrict access to certain features.

To add a new user simply press the (+) button and enter the users email address and choose their role.

Manager Has the same access as the main user except for modifying Business Settings.
Operator Has access to creating and processing invoices and sales. Operators are unable to do anything via the Manage many except for configuring card payments. They can create new customers via the sales and invoicing interface.


New users will need to have a unique email address that isn't already associated with an Airpay account; if that user already has an existing Airpay account for their email address then you'll need to organise a new email address for them to use.

Accounting Integration

This is where you can connect your Airpay account to Xero accounting. This allows you to synchronise all your Airpay invoices and sales through to your Xero account.

Simply select Xero from the accounting integration page and then enter your Xero credentials and follow the instructions to allow Airpay access to your Xero account.

For more information about Xero, check out their website.


The taxes menu allows you to set the default configuration for GST. If the majority of your sales attract GST then you should toggle this option on. You can also configure each item separately with regards to GST if you have a mix of product types.

Turning on GST will make sure that your reports appropriately reflect any GST collected for your invoices and sales.

Card Payments

The Card Payments menu will show your the current state of your card reader and provide access to your Card Reader Tools. If you don't have a card reader and want to know more, please contact us.

For more information about using your card reader please see the Card Readers section.


The help menu allows you to reset your application tutorials, or to find this help site!


You can check the version of Airpay that you're using as well as view any third party licenses from here.